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Prepare for your Notary Appointment
🖋️ 1. Notaries are Official State Officers
Notaries in Texas are appointed by the Secretary of State and serve as impartial witnesses to the signing of important documents.
✅ 2. You Must Sign in Front of the Notary
A notary cannot notarize a document that was signed beforehand. Personal appearance is required—this helps prevent fraud and ensures proper identification.
🪪 3. Bring a Valid ID
Customers must present a current, government-issued photo ID such as a driver's license, passport, or state ID to confirm their identity.
🌎 4. Apostille vs. Notarization
A notarization verifies your identity and willingness to sign a document. An apostille certifies the notary's signature so your document can be used in another country.
🕒 5. Notaries Can't Give Legal Advice
Unless they are also licensed attorneys, notaries cannot prepare documents or offer legal guidance. Doing so is considered the unauthorized practice of law.
Helpful Tips
🪪 1. Bring a Valid Photo ID
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Make sure your ID is government-issued (like a driver’s license, passport, or state ID) and not expired.
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The name on your ID must match the name on the document.
🖊️ 2. Do Not Sign in Advance
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Only sign documents in front of the notary. If you sign them ahead of time, the notary may not be able to proceed.
📄 3. Know What You’re Signing
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Notaries are not allowed to explain the contents of a document. Make sure you understand it before the appointment.
👥 4. All Signers Must Be Present
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If more than one person needs to sign, everyone must be present with valid ID at the time of notarization.
💵 5. Check the Fee in Advance
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Texas notary fees are regulated, but some services (like mobile or after-hours) may include additional convenience charges. Ask ahead to avoid surprises.
📆 6. Have the Complete Document
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Notaries cannot notarize incomplete or blank documents. Make sure everything is filled out except the signature line(s).
🔇 7. Avoid Distractions
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Signing requires your full attention and consent. Please silence phones and minimize distractions during your session.
🚗 8. For Mobile Notary Clients
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Be sure to provide the exact address and let the notary know of any special entry instructions (e.g., gated community, parking access).
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