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Prepare for your Notary Appointment

🖋️ 1. Notaries are Official State Officers

Notaries in Texas are appointed by the Secretary of State and serve as impartial witnesses to the signing of important documents.

✅ 2. You Must Sign in Front of the Notary

A notary cannot notarize a document that was signed beforehand. Personal appearance is required—this helps prevent fraud and ensures proper identification.

🪪 3. Bring a Valid ID

Customers must present a current, government-issued photo ID such as a driver's license, passport, or state ID to confirm their identity.

🌎 4. Apostille vs. Notarization

A notarization verifies your identity and willingness to sign a document. An apostille certifies the notary's signature so your document can be used in another country.

🕒 5. Notaries Can't Give Legal Advice

Unless they are also licensed attorneys, notaries cannot prepare documents or offer legal guidance. Doing so is considered the unauthorized practice of law.

Helpful Tips

🪪 1. Bring a Valid Photo ID

  • Make sure your ID is government-issued (like a driver’s license, passport, or state ID) and not expired.

  • The name on your ID must match the name on the document.

🖊️ 2. Do Not Sign in Advance

  • Only sign documents in front of the notary. If you sign them ahead of time, the notary may not be able to proceed.

📄 3. Know What You’re Signing

  • Notaries are not allowed to explain the contents of a document. Make sure you understand it before the appointment.

👥 4. All Signers Must Be Present

  • If more than one person needs to sign, everyone must be present with valid ID at the time of notarization.

💵 5. Check the Fee in Advance

  • Texas notary fees are regulated, but some services (like mobile or after-hours) may include additional convenience charges. Ask ahead to avoid surprises.

📆 6. Have the Complete Document

  • Notaries cannot notarize incomplete or blank documents. Make sure everything is filled out except the signature line(s).

🔇 7. Avoid Distractions

  • Signing requires your full attention and consent. Please silence phones and minimize distractions during your session.

🚗 8. For Mobile Notary Clients

  • Be sure to provide the exact address and let the notary know of any special entry instructions (e.g., gated community, parking access).

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